Regulations and Documents
The activities of the University are based primarily on the Higher Education Act (Act No. 111/1998 Sb., on higher education institutions and on amendments to other acts), which stipulates the basic principles of the functioning of higher education institutions and defines their purpose.
Other national acts and regulations that govern the University’s activities include:
Act No. 106/1999 Sb., on free access to information;
Act No. 101/2000 Sb., on protection of personal data and on amendments to related acts;
Act No. 218/2000 Sb., on budgetary rules and on amendments of related acts;
Act No. 130/2002 Sb., on the support of research and development from public funds and on amendments to related acts;
Act No. 500/2004 Sb., the Code of Administrative Procedure;
Act No. 137/2006 Sb., on public contracts.
Government Regulation No. 397/2009 Sb., on an information system for research, experimental development and innovation;
Government Regulation No. 274/2016 Sb., on standards for accreditation in higher education.
Ministry of Education, Youth and Sports Decree 42/1999 Sb., on the content of the application for accreditation of a degree programme.
The system of internal Charles University regulations includes:
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Rector's directives, and
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directives issued by the Bursar.
At the level of faculties and other parts of the University, the system of internal regulations is complemented by:
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the internal regulations of the faculties or other parts, and
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directives issued by the Dean or by the directors of the other parts.
The internal regulations of the University regulate the organization and activities of Charles University and delineate the status of members of the academic community. A university’s regulation of its own affairs with the help of its internal regulations is an expression of the right of public higher education institutions to practise self-administration; the internal regulations are adopted by the Academic Senate of the University. Once adopted, the internal regulations are also recorded by the Ministry of Education, Youth and Sports. The internal regulations of a university must be in compliance with the Higher Education Act and other legislation. The basic internal regulations are prescribed by the Higher Education Act. All other internal regulations of Charles University are determined by the University’s Constitution.
Unless regulated by legislation or by an internal University regulation, the internal regulations of a faculty regulate matters falling within the self-governing powers of the faculty and its relations with the University. The draft faculty internal regulations are submitted by the Dean to the Academic Senate of the faculty. Once approved by the faculty Senate, the faculty internal regulations must be approved by the Academic Senate of the University. The faculty internal regulations must be in compliance with the provisions of the Higher Education Act and the internal regulations of the University.
Besides University internal regulations, directives issued by the Rector, Bursar, Deans or the directors of other parts apply at the individual faculties or other parts. All these directives specify and implement the content of the internal regulations of the University, of the faculties and the other parts, and must be in compliance with them.
The Strategic Plan for 2021-2025 period follows up on the efforts of Charles University to be on par with international standards and to strengthen its position as a renowned research institution which can be benchmarked against the best. The plan reflects the rapidly changing situation in education and research, as well as the university’s role in society. It builds on the results of internal discussion within the university, as well as recommendations from our international peers.
Charles University Strategic Plan 2021-2025
Charles University Strategic Plan 2021-2025
Implementation of the Strategic Plan of Charles University for 2024
Implementation of the Strategic Plan of Charles University for 2023
Implementation of the Strategic Plan of Charles University for 2022
Implementation of the Strategic Plan of Charles University for 2021
"Excellence, autonomy and freedom of research and teaching are principles to which we persistently adhere.
Charles University is one of the most important scientific and educational institutions not only in the Czech Republic, but in Europe as well. It is a research-oriented university that persistently adheres to the historical traditions of one of the oldest seats of learning and carries out a crucial role in the scientific, cultural, social and economic development of society.
As a public institution, it also adheres to the responsibility for the development of the society and environment that surrounds it. As much as before, Charles University will, therefore, in the forthcoming period take part in the development of the regions in which it operates and contribute, through its activities, to the fulfilment of national priorities, such as those enshrined in the strategic plan of the Ministry of Education, Youth and Sports for higher education system, as well as international commitments such as supporting the European Higher Education and Research Area.
We, who act on its behalf today, strive to honour the commitment to systematically develop knowledge, education and culture that has been handed down to us, and to pass it on to those who come after us. In this calling, we commit ourselves to follow the values that are inseparably related to this mission - to serve the truth, to foster the ideals of humanity, democracy, and openness, and to cherish the ideal of worldwide cooperation among universities as a precondition for international research and education. As in the past, we will place the highest demands on ourselves and on the quality of our research and education, and benchmark ourselves against the best."
— Preamble to the Strategic Plan for 2021-2025
Previous Strategic Plans
The Annual Report provides a comprehensive overview of the University's activities, while the Annual Financial Report is an instrument for controlling its financial performance and the efficiency and expediency with which its resources are managed. The drafts of both Annual Report and Annual Financial Report are submitted by the Rector to the Academic Senate for approval.
Annual Reports
The following annual reports are available in Czech only:
Annual Financial Reports
The following annual reports are available in Czech only:
1. Preamble
Charles University is committed to ensuring that its research is transparent, replicable and its research results are widely accessible and reusable, in line with the principle “as open as possible, as closed as necessary” . The University strongly believes that such practice improves the quality of research and benefits not only the wider research community but individual researchers as well by fostering collaboration and increasing their impact. Making research results widely available will further highlight the excellence of the University’s research and enable public engagement.
The University recognizes that research data are an integral part of the research process and that research data management is a key component of research quality and integrity. The aim is for the University researchers to produce research data that are managed in accordance with the FAIR principles.
2. Definitions
Research data: Research data can be characterised as any information that has been collected, observed, generated, or created to validate or reproduce research findings. Research data can take various forms, including but not limited to documents, spreadsheets, images, audio and video recordings, code, software, laboratory notebooks or samples, and may be digital as well as non-digital.
Metadata: Metadata provide information about other data. They may include, for example, information about who the author of the data is, or when and where the data were created.
FAIR principles: The FAIR principles describe how research data should be organised so they can be more Findable, Accessible, Interoperable and Reusable.
Data management plan (DMP): Data management plan (DMP) is a document that specifies what data will be created and how, and outlines the plans for sharing and preservation of the data, both during and after the research project. DMP should be updated regularly to reflect what actually happened with the data.
Repository: Repository is a digital online storage for storing and sharing the results of creative activities (e.g., publications or data).
Persistent identifier: Persistent identifier is a long-lasting reference to a unique entity. Persistent identifiers may be used, for example, for digital objects (e.g., DOI, handle), researchers (e.g., ORCID, ResearcherID), organisations (e.g., ROR) or other entities.
Researcher: Under this policy, the term researcher includes all members of the University, including staff and students, and affiliated persons who conduct research at or on behalf of the University.
Principal investigator: Principal investigator is a researcher with an overall responsibility for a research project.
3. Aim
The purpose of this policy is to specify the basic principles of research data management regarding data collection, storage, preservation and sharing of research data. Furthermore, the policy aims to delineate the responsibilities of the University and its researchers in terms of managing research data. The policy also provides information on available institutional support that researchers may use to meet the standards set out in the policy. The University acknowledges that there are various discipline specific norms across the diverse spectrum of research, thus the policy does not obligate researchers to use prescribed tools when working with research data. The aim is to promote good practice in research data management and provide guidance to researchers. The policy may be complemented by Faculty guidelines that take into account local environment, infrastructure and discipline specific norms.
4. Scope
The policy applies to all University employees and students, and affiliated persons and subjects conducting or supporting research at the University. The policy applies to all research data regardless of their form.
5. Basic principles
Research data will be managed to a high standard throughout the research data lifecycle. Researchers will make every reasonable effort to manage their research data in accordance with FAIR principles. Research data collection, processing and sharing must not infringe on Intellectual Property Rights, General Data Protection Regulation (GDPR), Act on Cyber Security, and must be in compliance with other legal, institutional and contractual requirements.
5.1. Data collection and storage
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Research data are to be stored in a secure location to prevent unauthorised access or data loss, following the methodological guidance on data security.
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Where possible, research data should be accompanied by rich metadata using standardised vocabularies and should be stored in standard formats in order to increase their interoperability.
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If there is an exchange of personal data with a third party where the University is the data exporter, an agreement must be drawn up to ensure the data are protected.
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When conducting research involving external partners, researchers are advised to draw up an agreement that specifies rights and responsibilities of the involved parties, regarding, for example, intellectual property rights and licensing, or responsibilities in relation to research data management.
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Researchers are advised to prepare a data management plan for their research projects to ensure the data are complete, accurate, reliable, and secure. Data management plans should be updated regularly to reflect what actually happened with the data.
5.2. Data preservation
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Research data that serve as a basis for a publication are to be retained for a period of minimum 10 years since the day the research results are published,so that the results may be verified.If it is necessary to delete some data earlier, for example due to contractual obligations, this information is to be provided in the documentation.Researchers are encouraged to retain their research data for as long as feasible.
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Research data that are being preserved are to be accompanied with sufficient documentation to ensure they can be easily interpreted.
5.3. Data sharing
Research data should be made available for access and reuse as widely as feasible, in accordance with the principle “as open as possible, as closed as necessary”. When researchers share their data, they should adhere to the following principles.
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Research data are to be shared along with rich metadata to provide sufficient information on their provenance and to increase their findability and reusability.
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Metadata of shared data include references, via persistent identifiers, to other related outputs and entities.
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Research data should be assigned a persistent identifier.
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Research data should be shared via a trusted repository or a suitable platform that is established within the research field.
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In compliance with intellectual property rights, research data should be assigned an appropriate licensein order to clearly specify the conditions for reuse, unless funder requirements, statutory or contractual obligations provide otherwise. It is recommended to use open licenses such as Creative Commons Attribution (CCBY).
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Where appropriate, published research should include a data availability statement which outlines how the underlying data may be accessed.
6. Responsibilities
In order to enable the policy, the responsibilities of the University and the researchers are as follows.
6.1. Responsibilities of the researcher
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Researchers are responsible for managing their research data in accordance with the basic principles outlined in this policy.
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When undergraduate and postgraduate students participate in research, the Principal Investigator or supervisor is obliged to introduce them to the basic principles of research data management.The students have a personal responsibility to contribute to effective data management of the data they work with.
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Researchers are obliged to comply with the Code of Ethics, General Data Protection Regulation (GDPR),Act on Cyber Security, and with other legal,institutionalor contractual requirements.
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When reusing or referencing datasets, researchers are obliged to follow proper citation guidelines.
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Researchers are obliged to allocateappropriate resources for data management in research proposals and grant applications.
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When researchers find themselves unable to fulfil the requirements set out in this policy due to a failure of the University to provide appropriate resources or support, they should contact the University support team (researchdata@cuni.cz) or the Department of Science and Research (veda@ruk.cuni.cz) to obtain additional advice or support.
6.2. Responsibilities of the University
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The University is responsible fordisseminating information about the obligations of researchers with respect to research data management. Faculties, Research Institutes and Departments are expected to be proactive in disseminating the information within their communities.
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The University will provide suitable infrastructure and services to ensure that researchers can comply with the requirements under this policy.
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The University will provide training and guidance to promote best practice in research data management.
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The University will provide information and advice on issues related to all aspects of research data management, including research ethics, Intellectual Property Rights, or data protection.
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The University commits to engage with the research community to discuss the needs of the community in terms of support and infrastructure.
7. Available support
The Open Science Support Centre manages a website (https://openscience.cuni.cz/en) which provides guidance on best practices in research data management, including information on FAIR data, data collection and storage, data preservation and data sharing as outlined in this policy.
The following departments provide support with research data management:
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Research data management |
Open Science Support Centre |
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IT support |
Computer Science Centre |
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Legal advice | |
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Copyright |
Open Science Support Centre |
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Commercialisation of Intellectual Property |
Charles University Innovations Prague a.s. |
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Personal data protection and other legal support |
Legal Department |
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Research ethics |
Department of Science and Research |
Additional support which reflects discipline specific requirements and local environment may be provided by individual Faculties and Research Institutes.
8. Review period
This policy will be reviewed and updated by the Working Group for the Strategy of Research Data Management at Charles University when changes are required.
9. Related documents
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Guidance on data security: https://hdl.handle.net/20.500.14178/1876
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Code of Ethics: https://cuni.cz/UKEN-731.html
The Data Policy was considered and approved by the Research Board of Charles University on 14 December 2023.
The Data Policy was considered with a recommending opinion by the Academic Senate of Charles University on 9 February 2024.
Charles University has 17 faculties (fourteen in Prague, two in Hradec Králové and one in Plzeň), four university institutes, five other departments for educational, scientific, research and development or other creative activities or for the provision of information services, three university-wide special-purpose facilities and the Rectorate as the executive management unit of the University.
In accordance with its historical dislocation, Charles University strives for its further development mainly in the form of the construction of so-called mini-campuses. The key intention is to concentrate capacities, provide modern instrumentation of university departments and better exploit synergies of disciplines cultivated at the university.
Over the last ten years, Charles University has invested a total of CZK 4 billion, of which more than CZK 600 million from its own resources (FRM). The reconstruction, modernisation and renovation of existing buildings was in many cases also a contribution to the protection of the historical cultural heritage of the Czech Republic.
The basis for investment and development activities is the documentation of the University-wide programme Development and renewal of the material and technical base of Charles University, which is prepared and continuously updated by the Department of Construction of the Rectorate.
The University’s strategic development goals mean that it must be well prepared not only to respond to developments in Czech tertiary education, but also to play a proactive role in influencing these developments. Moreover, the ongoing development of the University itself makes it essential to achieve a carefully judged balance between two parallel requirements: on the one hand the growing number of courses and the widening range of activities pursued at the University’s various faculties and centres, and on the other hand the need to strengthen the cohesion of the University as a unified entity.
Achieving these goals requires detailed analysis of current trends and impacts, including the use of benchmarking methods. One of the foundation stones of the University’s development strategy is its focus on development projects – including projects financed from EU Structural Funds.
(GDPR)
Information on the Processing and Protection of Personal Data at Charles University
1. Preamble
In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – the GDPR – Charles University informs data subjects about the conditions under which personal data are processed.
2. Personal Data Controller
The personal data controller is Charles University, Ovocný trh 560/5, 116 36 Prague 1, ID no. 00216208, Tax ID no. CZ00216208, Databox ID: piyj9b4 (“Charles University”).
Charles University is a public institution of higher education, in accordance with Act no. 111/1998 Sb., on institutions of higher education, as amended. As a part of its mission, Charles University freely and independently carries out educational activities, and in relation thereto, research, development, innovative, artistic, or other creative activities, and activities associated therewith.
3. Data Protection Officer
The data protection officer at Charles University is Ing. Michal Merta, LL.M., MSc., MBA., , phone: +420 266 266 821.
Should you have any questions or requests concerning the processing and protection of your personal data, you may contact the data protection officer.
4. The principles for processing personal data at Charles University
Charles University considers the protection of personal data to be important and pays careful attention to it. We process your personal data only in the scope necessary for executing the university’s activities or in relation to the services you use at Charles University. We protect personal data to the maximum extent possible and in accordance with law. The principles and rules for processing personal data at Charles University are governed by Rector's Directive No. 16/2018 - Charles University (cuni.cz). The regulation applies the principles and rules arising from the GDPR:
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The principle of lawfulness, which requires that we always process your personal data in accordance with law and based on at least one legal title. |
| b. |
The principle of fairness and transparency, which requires that we process your personal data fairly and in a transparent manner and that we provide you information about the manner of their processing together with information about who has access to your data. This includes our obligation to inform you of any case of a serious breach of security or compromise relating to your personal data. |
| c. |
The principle of purpose limitation, which allows us to collect your personal data only for a clearly defined purpose. |
| d. |
The principle of data minimisation, which requires that we process personal data that is necessary, relevant, and adequate in relation to the purpose of the processing. |
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The principle of accuracy, which requires that we take all reasonable measures allowing us to ensure your personal data is regularly updated or corrected. |
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The principle of storage limitation, which requires that we store your personal data only for the period necessary for the specific purpose in relation to processing. As soon as the period or purpose for processing expires, we will delete your personal data or anonymized the data (altering the data so that they are no longer personally connected to you). |
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The principle of integrity and confidentiality, non-repudiation, and availability, which requires that we secure and protect your personal data against unauthorized or unlawful processing, loss, or destruction. For these reasons, we take technical and organizational measures for protecting your personal data. In addition, we ensure that only authorized staff has access to your personal data. |
| h. |
The principle of accountability, which requires that we are able to demonstrate compliance with all of the conditions stipulated above. |
5. For what purposes do we process personal data?
For fulfilling its mission, Charles University processes personal data for the following purposes:
a. Educational activities
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Studies
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Instruction
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Entrance proceedings and exams
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Exchange visits
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Lifelong learning
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Library services
b. Research, development, and creative activities
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Research projects
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Organizing academic conferences
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iPublication and editorial activities
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Procedures for attaining associate professorships and professorships
c. Administrative and operational organization
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Human resources and wages
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Finance and accounting
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Property management
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Operating agendas
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E-infrastructure (computing and storage systems, computer networks, electronic mail, voice networks)
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Providing information pursuant to Act no. 106/1999 Sb., on free access to information
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Health and safety at the workplace, fire protection, crisis management, and the protection of citizens
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Public procurement
d. Protection of property and security
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Camera systems
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Access to secure areas
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Security monitoring for operation of the computer network
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Handling security incidents
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Building security
e. Commercial activities
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Karolinum bookshop and UK Point
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Charles University e-shop
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Food and accommodation services
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Commercial contracts
f. Information and promotional activities
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Websites
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Marketing and advertising
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Alumni
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Junior university
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Healthcare activities
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Operation of healthcare facilities
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Operation of joint workplaces with university hospitals
6. Category of persons for which we process personal data
Charles University processes personal data for the following categories (data subjects):
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University staff (or a person in a legal relationship with the university), |
| b. |
Job applicants, |
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University applicants, |
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University students, |
| e. |
Former university students (including alumni), |
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Participants in the lifelong learning programme, |
| g. |
Students of other universities or students on short-term study visits at the university, |
| h. |
Business partners (suppliers, customers), |
| i. |
Researchers and contributors, |
| j. |
External co-workers (e.g. supervisors, co-researchers, co-authors), |
| k. |
Visitors or participants in events organized by the university, |
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Parties to administrative or court proceedings with the university, |
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A person requesting information, pursuant to Act no. 106/1999 Sb., on free access to information, |
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Other persons. |
7. Categories of processed personal data
Charles University processes personal data provided directly by private individuals (whether based on consent or other legal grounds) and other personal data created as a part of the activity of processing data and essential for securing the data. This could include the following categories of personal data:
| a. |
Address and identification data (first name, surname, date and place of birth, marital status, title, citizenship, address (including electronic addresses), telephone numbers, personal ID numbers, digital identifiers, signatures, etc.) |
| b. |
Descriptive data (education, foreign language knowledge, professional qualifications, knowledge and skills, number of children, portrait photos, video/audio recordings of persons, military service, former employment, health insurance company, membership in interest groups, criminal record, etc.) |
| c. |
Study data (records of studies and study activities, study results, awards) |
| d. |
Financial data (bank account number, wages, remuneration, fees, obligations and debts, orders, purchases, taxes, etc.) |
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Work-related data (records of work and work-related activities, employers, workplaces, assignments and positions, work assessments, awards, etc.) |
| f. |
Operational and location data (typically data from electronic systems relating to a specific data subject – e.g. data on the use of information systems, data operation and electronic communication, use of telephones, access to various areas, records from camera systems, etc.) |
| g. |
Data about the activities of a data subject (publication activity, professional activity, participation in conferences and projects, business travel or study visits, etc.) |
| h. |
Data about other persons (address and identification data for a family member, spouse, child, partner, etc.) |
| i. |
Special categories of personal data (sensitive personal data indicating one’s health status, membership in trade unions, etc.) |
8. Legal basis for processing personal data
Personal data as a part of the above activities are processed based on adequate legal grounds:
| a. |
Fulfilling legal obligations relating to the controller: We require your personal data in this case for the purpose of processing in order to fulfil our legislative obligation as the controller. It relates in particular to Act no. 111/1998 Sb., on institutions of higher education; Act no. 130/2002 Sb., on the support of research and development from public-sector funds; Act no. 262/2006 Sb., the Labour Code; Act no. 563/1991 Sb., on accounting; Act no. 127/2005 Sb., on electronic communication; Act no. 480/2004 Sb. on certain information-society services; Act no. 181/2014, on cybersecurity; and others. |
| b. |
Executing agreements: We require your personal data to enter into contractual relations and for executing the agreements, or also prior to entering into agreements. |
| c. |
Consent of the data subject: Consent that you have provided to process your personal data for one or more specific purposes. |
| d. |
The following authorized interest of the controller in particular: • The protection of property and preventing fraud, • The transfer of personal data within a segment of the university for internal administrative and operational purposes, • Providing security for the computer network and information. |
9. Transferring personal data
For the purpose of fulfilling legal obligations, Charles University may transfer select data for specific data subjects (e.g. to public authorities). This applies similarly to cases where authorization for transferring personal data inside Charles University has been provided by the individual consent of data subjects.
10. Period for storing personal data
Data are stored only for the period necessary in relation to the specific activity of processing personal data, and in accordance with the valid Archiving Procedures, the data are then destroyed or archived. We store the personal data that we process with your consent only for the duration of the purpose for which the consent was provided.
11. Rights of data subjects
The right of data subjects to information on processing
Data subjects are entitled to information on whether or not the controller processes their personal data and in what manner this processing is carried out.
The right to access personal data
If a controller processes the personal data of data subjects, the data subjects are entitled to obtain a copy of the data upon providing sufficient proof of their identity.
The right to corrections and supplementation
If the controller processes erroneous or outdated personal data, the controller is obliged to correct the data upon request of the data subjects.
The right to deletion (the right to “be forgotten”)
If consent was given to process data and there does not exist other legal grounds, or if the data subject believes that the controller no longer needs the personal data (because the purpose of the processing has expired), the data subject is entitled to request the termination of processing and deletion of the personal data.
The right to restricted processing
This involves restricting processing to just storing the data if the data subject contests the accuracy of the personal data and the controller needs an additional period for verifying the data or the data subject has objected to the processing based on the legitimate interest of the controller.
The right to data portability
The controller provides personal data in a structured, commonly used electronic format directly to the data subject. The controller may provide the personal data of a data subject to another controller only if it involves automated processing that is based on consent or an agreement, and if it is technically feasible.
The right to object
Data subjects may object to the processing of personal data that pertains to them only in the case of processing that is carried out in the public interest or based on the legitimate interest of the controller.
The right to review automated decisions
If data subjects are subject to decisions established solely on automated processing, they are entitled to review these decisions and any human intervention on the part of the controller.
The right to lodge complaints or to protection
Data subjects are entitled to lodge complaints against the processing of personal data with the supervisory authority (in the Czech Republic, this is the Office for Personal Data Protection) or to request court protection in relation to the supervisory authority, the controller, or the processor.
12. Exercising the rights of data subjects
Data subjects are entitled to exercise their rights arising from the GDPR, commencing on 25 May 2018. The data subjects must exercise their rights against the controller of personal data by sending a request to Charles University’s databox piyj9b4, by sending an e-mail to the officer , or by personal or electronic submission to the officer via the Registrar’s Office of Charles University. For more information on the manner of submission, visit the web page https://www.cuni.cz/UKEN-605.html.
Prior to processing the request, Charles University is entitled and obliged to verify the identity of the requesting party.
13. The right to lodge a complaint with the supervisory authority
Data subjects are entitled to lodge a complaint against the processing of personal data with the supervisory authority, which is the Office for Personal Data Protection.
Contact:
The Office for Personal Data Protection
address: Pplk. Sochora 27, 170 00 Prague 7
phone: +420 234 665 111
web: www.uoou.cz
Information on Reporting Breaches of Union Law (Whistleblowing)
Within the meaning of Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons who report breaches of Union law (the “Directive”), Charles University establishes an internal whistleblowing system.
The internal whistleblowing system is used to report any illegal conduct
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of which the whistleblower became aware in a work-related context, and also
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which, according to the whistleblower, has threatened or harmed the public interest in the areas specified in the Directive (e.g. public procurement, the prevention of money laundering and terrorist financing, consumer or environmental protection, or protection of the financial interests of the European Union).
Reports may be submitted
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Electronically using this form
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In writing to the following address: Charles University, Ovocný trh 560/5, 11636 Prague 1. The following phrase should be written on the envelope: “Neotvírat – k rukám ombudsmanky Univerzity Karlovy” (Do not open – For the attention of the Ombuds of Charles University)
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In person (by prior agreement with the Ombuds)
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Via the external whistleblowing system of the Ministry of Justice Oznamovatel (Whistleblower)
The Directive grants the whistleblower protected status, which protects their identity and prohibits retaliatory measures against them in connection with submitting the report.
The competent person who will investigate the report is the Ombuds of Charles University, e-mail: