Employee Handbook ****************************************************************************************** * ****************************************************************************************** Handbook for download [ URL "UKEN-1280-version1-uk_brozura_zmestnanec_final_en.pdf"] Created as part of the project “Improving the strategic management at Charles University in the area of human resources in science and research”, reg. no. CZ.02.2.69/0.0/0.0/16_028/0006210, supported from OP RDE. Content About Charles University CU history Role of the university Values Structure and management of Charles University Management of the faculties and other units of Charles University 4y Academic community Strategic documents and annual reports Regulations Ethics Academic calendar Personal data protection Educational Activities Studies PhD studies Post-doc Research Fund Student information system Electronic educational support Accreditation process Disciplinary procedures Rigorosum procedures Lifelong learning Final theses Matriculation and graduation ceremonies Students with special needs Science and Research Basic and applied research Results of creative activities Internal research support schemes External sources of financing Work of employees and intellectual property rights Transfer of knowledge and subsidiary Open Access Research Ethics Committee Associate professorship and full professorship procedures Internationalization Internationalization strategies 4EU+ International university organizations Strategic partnerships Mobility of academic, research, and administrative staff Human Resource Policies Staff Welcome Centre Basic principles of human resource policies Benefits for employees Further education of employees Salaries Competitive hiring procedures HR Excellence in Research – HR award Meal services and accommodation for employees Counselling Mandatory training Additional employee obligations Purchasing goods and services Practical Information Employee ID cards User accounts and passwords WhoIS Information resources Microsoft Office WiFi Electronic Records Management System Media and social networks CU Point Newsletter Visual style Charles University libraries Promotional merchandise CU Point Karolinum Press Dictionary ****************************************************************************************** * About Charles University ****************************************************************************************** *========================================================================================= * CU history *========================================================================================= Charles University and its four faculties was established in 1348 on the basis of a deed o [ URL "https://cuni.cz/UKEN-116.html"] . The most important dates of the long history [ UR cuni.cz/UKEN-106.html"] of the university can be found here [ URL "https://cuni.cz/UKEN-11 historical seat of the university is the Carolinum, which has been a part of Charles Unive 14th century. The university’s insignia include the sceptres of the faculties and the meda dignitaries. The Institute of the History of Charles University and Archive of Charles Uni "https://udauk.cuni.cz/ARCHEN-1.html"] and the Charles University Museum document the hist university. *========================================================================================= * Role of the university *========================================================================================= The main activities of the university are its educational and creative (i.e. academic, res developmental, and innovative) activities. The third role of the university concerns activ on society – active involvement in social debates, the popularization of science, the tran knowledge and technology, etc. *========================================================================================= * Values *========================================================================================= The basic values of Charles University are the promotion of freedom, humanistic ideals, an continuous efforts to achieve superior results, the development of academic integrity, pre freedom and autonomy, and fulfilling its duties to society above and beyond its primary ac *========================================================================================= * Structure and management of Charles University *========================================================================================= Charles University is made up of 17 faculties, 13 additional units [ URL "https://cuni.cz/ and the Rectorate [ URL "https://cuni.cz/UKEN-257.html"] . The head of the university is t "https://cuni.cz/UKEN-255.html"] . The Rector is appointed and recalled by the President o Republic upon proposal of the Academic Senate. The Rector’s most important advisory body i Board [ URL "https://cuni.cz/UKEN-290.html"] , which is made up of vice-rectors who are re their own portfolio of agendas, the Head of the Rector’s Office, the Bursar, the President Senate, student representative, and other members appointed by the Rector. In addition, th faculties and the directors of the other units of Charles University are members of the Ex Board. Next to the rector, the Academic Senate, the Research Board, and the Internal Evaluation B governing bodies of the university. The Academic Senate of Charles University [ URL "https UKEN-107.html"] (the “large” senate) is elected by the academic community. Its powers incl adopting internal regulations, strategic documents, approving the budget, and the selectio for the position of Rector. The Research Board of Charles University [ URL "https://cuni.c is involved, in particular, in creative activities, e.g. its most important competencies i making relating to procedures for the appointment of professors, and in disputed cases, al for associate professorships. The Internal Evaluation Board of Charles University [ URL "h UKEN-752.html"] deals, in particular, with ensuring the quality of education, creative and activities, and approving programmes of study. The Bursar [ URL "https://cuni.cz/UKEN-745.html"] manages the finances and internal admini university. The Board of Trustees [ URL "https://cuni.cz/UKEN-751.html"] ensures public in university and also supervises its management. *========================================================================================= * Management of the faculties and other units of Charles University *========================================================================================= The deans are the heads of the faculties and are appointed by the Rector upon proposal of senates of the faculties. The dean’s closest advisory body is the dean’s board. The Bursar is responsible for the management and internal administration of the faculty. The facultie own academic senates (the “small” senates”) which adopt the internal regulations of the fa strategic documents, and the budgets, and elect the dean. In the same manner, the research the faculties are involved in the creative activities and academic qualifications at the f In addition, the faculties establish disciplinary committees to deal with the disciplinary students. You can find more information on each faculty here [ URL "https://cuni.cz/UKEN-5 uk_el.pdf"] . Other units (university institutes, other workplaces, and special facilities) are headed b directors. University institutes have scientific and graduation councils. *========================================================================================= * Academic community *========================================================================================= The academic community is made up of academic staff and students. An academic member of st who carries out pedagogical and creative activities as an employee according to their job addition to academic members of staff at the university, there are also people who carry o or research activities, as well as “other employees” (economic, administrative, technical, staff and for manual workers, service employees, and business-operational employees). They not a part of the academic community. There is a Rector's Directive [ URL "https://cuni.cz on who is "academic staff". *========================================================================================= * Strategic documents and annual reports *========================================================================================= The Charles University´s strategic objectives are expressed in its five-year Strategic pla "https://cuni.cz/UKEN-110.html"] . The University's strategic plan is updated every year i implementation plan. The university strategies are based on the strategic plan of the Mini Education, Youth, and Sport [ URL "http://www.msmt.cz/areas-of-work/tertiary-education/str for-higher-education-institutions-2016-2020"] and on the related faculty strategic documen fulfilment of the strategic plan is described in a status report. The basic information an found in the Annual Report on Activities and Financial Management of Charles University [ cuni.cz/UKEN-537.html"] . The faculties publish their own annual reports. *========================================================================================= * Regulations *========================================================================================= The fundamental legal regulation that governs public universities is the Higher Education "http://www.msmt.cz/areas-of-work/tertiary-education/the-higher-education-act"] . Other im regulations are the Act on the Support of Research and Development from Public Funds and s subordinate legal norms in the form of a decree of the Ministry of Education, Youth, and S a part of its autonomous powers, the university adopts internal regulations [ URL "https:/ UKEN-121.html"] , the most important of which is its Constitution. The internal regulation University are subject to registration at the Ministry of Education, Youth, and Sport. As regulations, the Rector may issue directives [ URL "https://cuni.cz/UKEN-714.html"] , whic impact on the entire university. Similarly, the faculties and other units adopt internal r "https://cuni.cz/UKEN-1053.html"] , and the deans issue directives. *========================================================================================= * Ethics *========================================================================================= The university environment is not only characterized by academic freedom, but also ethics integrity. Charles University has a Code of Ethics [ URL "https://cuni.cz/UKEN-731.html"] basic rules of conduct at Charles University. If the code is violated, a complaint may be Ethics Committee of Charles University [ URL "https://cuni.cz/UKEN-1253.html"] , which wil the case when justified. Violations of regulations on the part of students are resolved by committee of the faculty where the student is enrolled. The process is regulated by the Di of Charles University [ URL "https://cuni.cz/UKEN-624.html"] and the related codes of the of the faculties also have their own ethics committees and codes of ethics. Special attent to sexual harassment prevention [ URL "UKEN-1381.html "] . *========================================================================================= * Academic calendar *========================================================================================= The academic calendar [ URL "https://cuni.cz/UKEN-26.html"] is issued every year as a Rect and establishes the start and end of a semester, the exam period, and holidays. Once a yea a Rector’s Day [ URL "https://rektorskyden.cuni.cz/RDEN-1.html"] . The faculties themselve example, the dates of enrolment in courses, the dates for submitting final theses, the dat exams, and dean’s days in their own academic calendars. *========================================================================================= * Personal data protection *========================================================================================= The processing of personal data is regulated by a Rector’s directive [ URL "https://cuni.c UKEN-804.html"] , in accordance with the General Data Protection Regulation (GDPR). The ba and obligations relating to the protection of data and personal data for instructors, rese employees, as well as students are incorporated in these regulations. All information, inc for the university’s data protection officer, can be found here [ URL "https://cuni.cz/UKE ****************************************************************************************** * Educational activities ****************************************************************************************** *========================================================================================= * Studies *========================================================================================= Charles University offers Bachelor’s study programmes, Master’s study programmes (“long” m Master’s programmes that are a continuation of a Bachelor’s study programme (“continuing” There are three modes of study: on-site, distance or a combination of these (combined stud of study may be in all forms of study, i.e. full-time, part-time, and distance. Studies ar in a credit system. Programmes of study at Charles University are offered without speciali specialization, and as programmes that combine knowledge and skills from two programmes, s studies. Studies are regulated in particular in the Code of Study and Examination [ URL "https://cu UKEN-726.html"] and in the related faculty Rules of Study [ URL "https://cuni.cz/UKEN-1053 Scholarships and bursaries are regulated by the Scholarships and Bursaries Rules of Charle [ URL "https://cuni.cz/UKEN-727.html"] and the related faculty Rules for Awarding Scholars Bursaries [ URL "https://cuni.cz/UKEN-1053.html"] . All other practical information relating to studies can be found here [ URL "https://cuni. UKEN-2.html"] . *========================================================================================= * PhD studies *========================================================================================= PhD studies [ URL "https://phd.cuni.cz/PHDEN-1.html"] are based on the individual study pl student. Every PhD student studies in cooperation with their supervisor and under the supe subject-area board. After defending their dissertation and taking the state PhD examinatio graduates are awarded the title Ph.D. The subject-area boards of similar study programmes in coordination boards. The PhD platform [ URL "https://phd.cuni.cz/PHDEN-41.html"] offers additional courses mostly oriented towards so called "soft skills“. All information on PhD found in the PhD studies manual [ URL "https://cuni.cz/UKEN-890.html"] . *========================================================================================= * Post-doc Research Fund *========================================================================================= As part of Charles University’s constant efforts to develop and strengthen its research ba University is keen to recruit high-quality post-doctoral research fellows [ URL "https://c UKEN-178.html"] from abroad to work in top institutional or faculty centres and contribute University’s strong research profile. The goal of the International Post-Doc Research Fund promising post-docs who will carry out research within a specific field. Selection is carr relevant research centre or department of the faculty [ URL "https://cuni.cz/UKEN-318.html of the University) responsible for research. *========================================================================================= * Student information system *========================================================================================= All courses, their syllabi, examination dates, final theses, and other important informati in the Student Information System [ URL "https://is.cuni.cz/studium/eng/login.php"] (SIS). *========================================================================================= * Electronic educational support *========================================================================================= Charles University offers instructors LMS Moodle [ URL "https://dl1.cuni.cz/?lang=en"] for Adobe Connect for organizing webinars, StreamServer [ URL "https://dl.cuni.cz/en/streamser uploading videos accessible only for internal needs, and the web library eCuni [ URL "http en/ecuni/"] for publishing documents. All tools may be used for the education of students, the public. The Central Library of Charles University [ URL "https://library.cuni.cz/"] pr necessary methodological and technological support. *========================================================================================= * Accreditation process *========================================================================================= Charles University has acquired its institutional accreditation from the National Accredit which authorizes its autonomous competence to develop, manage and evaluate degree programm next ten years. The Board for Internal Evaluation, which guarantees, supports and develops and internal quality evaluation of the University's educational and creative activities. T Evaluation Board guarantees, supports and develops the provision and internal quality eval University's educational including accreditation/self-approve of the degree programmes. Th is regulated by the University´s Accreditation Code [ URL "https://cuni.cz/UKEN-730.html"] *========================================================================================= * Disciplinary procedures *========================================================================================= If a student, by his/her own fault, breaches the obligations set out under law or in the r Charles University or the faculty, the student commits a disciplinary offence. This relate to cheating during an exam, copying, damaging the good reputation of the university, or pl respect to final theses or other student work. Disciplinary offences are deliberated by th disciplinary committee, and the dean may decide even to expel a student. The process is re the Disciplinary Code for students of CU [ URL "https://cuni.cz/UKEN-624.html"] and relate faculties [ URL "https://cuni.cz/UKEN-1053.html"] . *========================================================================================= * Rigorosum procedures *========================================================================================= Graduates of Czech Master’s study programmes (“Mgr.”) may take the State Rigorosum Examina their Rigorosum thesis, and obtain the so called “small doctorate” JUDr./PhDr./RNDr./Pharm in front of their name. The procedures are regulated by the Rigorosum Examination Code [ U cuni.cz/UKEN-629.html"] and related faculty Rules for the Organization of State Rigorosum those faculties that have Rigorosum procedures). Rigorosum procedures are not studies in t of the term. *========================================================================================= * Lifelong learning *========================================================================================= As a part of educational activities, the university also provides lifelong learning [ URL cuni.cz/UKEN-4.html"] (LL/CŽV). This involves programmes either profession-oriented, incl. acknowledged courses, or interest-oriented, including the university of the third age and internationally acknowledged courses. The terms are regulated by the Rules for Lifelong Le Lifelong Learning Centre is in charge of this area at Charles University. Some faculties t service have their own lifelong learning regulations. *========================================================================================= * Final theses *========================================================================================= For final theses (Bachelor’s, Master’s, Rigorosum, and PhD), special attention must be pai originality of the work and personal data protection. The Turnitin [ URL "https://library. turnitin/"] system, in particular, is used at Charles University for checking the original online support of academic writing. Qualification theses are also automatically controlled Information System with the Theses [ URL "https://theses.cz/?lang=en"] service. An overvie defended at Charles University, including the full texts of these works and their assessme in the repository of theses [ URL "https://dspace.cuni.cz/?locale-attribute=en"] . *========================================================================================= * Matriculation and graduation ceremonies *========================================================================================= Matriculation [ URL "https://cuni.cz/UKEN-21.html"] is a ceremonial act where students vow student obligations while respecting their moral obligations to the university, its regula decisions of academic officials. Graduation [ URL "https://cuni.cz/UKEN-21.html%231"] is a farewell to the student during which the graduate takes an academic oath (in Latin) and re diploma from the promoter entitling them to use the academic titles they have attained. *========================================================================================= * Students with special needs *========================================================================================= Applicants, students, and employees with special needs are supported by the Centrum Caroli "https://centrumcarolina.cuni.cz/CCENG-1.html"] . They may take advantage of services, suc digitalization of study materials, assistance during studies, or borrowing special devices Carolina Centre is a part of CU Point [ URL "https://ipsc.cuni.cz/IPSC-1.html"] (formerly Information, Counselling, and Social Services). ****************************************************************************************** * Science and research ****************************************************************************************** *========================================================================================= * Basic and applied research *========================================================================================= Basic research includes theoretical, experimental or empirical work that primarily focuses new knowledge about the most fundamental causes of phenomena and observable facts without the use and exploitation of this knowledge. On the contrary, applied (targeted) research i and theoretical work for acquiring new knowledge but that is clearly focused on specific, objectives for application. *========================================================================================= * Results of creative activities *========================================================================================= The results of the creative activities (scientific, research, development, innovation, art creative activities) of the employees and students of Charles University are stored via th system IS Věda [ URL "https://login-veda.is.cuni.cz/idp/Authn/UserPassword"] . *========================================================================================= * Internal research support schemes *========================================================================================= The system of science support programs is a tool for long-term conceptual development of s activities at Charles University. It includes support for all categories of researchers at projects through start-up grants for emerging scientists, basic support for postdoctoral s juniors, support for excellence in extraordinarily fertile teams, and personal grants by a university personality. The backbone of the system consists of PROGRES programs, which pro institutional support for scientific activities at CU. Each program is dedicated to one br science or interdisciplinary issues. Together they cover all the major scientific areas de with the participation of most academic and scientific staff and doctoral students. To promote scientific excellence, the UNCE program [ URL "https://cuni.cz/UKEN-136.html"] six-year perspective for the work of outstanding research groups bringing together experie postdoctoral students and doctoral students. The PRIMUS program [ URL "https://cuni.cz/UKE been introduced to support young researchers to set up a new group or laboratory. Donatio Universitatis Carolin? is an award of prominent scientists of Charles University w extraordinary contribution to its professional prestige, next to it there is a competition monographs. The science support program system also includes support for student research through the CU Grant Agency [ URL "https://cuni.cz/UKEN-753.html"] (GACU) and a Specific A Projects competition. All of these programmes are introduced here [ URL "https://cuni.cz/U *========================================================================================= * External sources of financing *========================================================================================= The most common Czech grant opportunities are offered through Czech Science Foundation (GA "https://gacr.cz/en/"] ), the Technology Agency of the Czech Republic (TA CR [ URL "https: en/homepage/"] ), and programmes from various ministries. The most common European grants through the European Research Council (ERC [ URL "https://erc.europa.eu/"] ) and Marie Skl Actions (MSCA [ URL "https://ec.europa.eu/programmes/horizon2020/en/h2020-section/marie-sk actions"] ) as a part of Horizon2020 [ URL "https://ec.europa.eu/programmes/horizon2020/en Horizon Europe). Advisory services in this area are provided by the university´s European "https://ec.cuni.cz/ECEN-1.html"] . *========================================================================================= * Work of employees and intellectual property rights *========================================================================================= A work created by an employee is a copyrighted work, the unique results of the creative ac author that were created as a part of employment at Charles University. The copyright to a work belongs to the employer. The details are regulated in Rector’s Directive no. 17/2018 cuni.cz/UKEN-796.html"] . The intellectual property rights for copyrighted works are regul Directive no. 46/2018 [ URL "https://cuni.cz/UKEN-969.html"] . *========================================================================================= * Transfer of knowledge and subsidiary *========================================================================================= The transfer of knowledge and technology for practical application is handled at Charles U Centre for the Transfer of Knowledge and Technology (CPPT) [ URL "https://cppt.cuni.cz/CPP The centre provides patent and legal advice in the area of commercialization and preparati applications and also has a network of innovative scouts at the faculties. In order to tra and knowledge to the real world, a subsidiary company was founded: Charles University Inno (CUIP) [ URL "https://www.cuip.cz/en/cuip-ltd-successful-stories/"] . *========================================================================================= * Open Access *========================================================================================= Charles University has subscribed to a policy of open access (OA) [ URL "https://library.c openaccess/"] in a joint declaration of the management of Charles University and the Acade Methodical guidance and support for OA is provided by the Central Library of Charles Unive "https://library.cuni.cz/"] and the network of libraries. *========================================================================================= * Research Ethics Committee *========================================================================================= Initiatives relating to ethics in research are assessed by the Research Ethics Committee [ cuni.cz/UKEN-1254.html"] . The committee also proposes strategies, recommendations, and pr ethics in research. The faculties and other units that are involved in research establish committees for ethics in research. *========================================================================================= * Associate professorship and full professorship procedures *========================================================================================= Associate professorship procedures and procedures for appointing full professor take place University in branches that are accredited in accordance with the Code of Procedure for th Associate Professorships and Full Professorships [ URL "https://cuni.cz/UKEN-649.html"] . assessment criteria for the procedure of granting associate professorship and full profess further requirements to the committees, as well as the documents to be submitted are regul Rector’s directive [ URL "https://cuni.cz/UKEN-1129.html"] . ****************************************************************************************** * Internationalization ****************************************************************************************** *========================================================================================= * Internationalization strategies *========================================================================================= The internationalization strategies of Charles University (2018 to 2021) [ URL "https://cu UKEN-919.html"] present the basic framework for establishing priorities in the area of int cooperation up to the year 2021. This focuses on students, research collaboration, and the knowledge in the area of administration. *========================================================================================= * 4EU+ *========================================================================================= The 4EU+ Alliance [ URL "https://4euplus.eu/4EU-1.html"] was created as a part of the init a European university alliance. In addition to Charles University, the alliance includes H Universität, Sorbonne Université, Uniwersytet Warszawski, Universit? degli Studi di Milano benhavns Universitet. The objective is the very close cooperation of the institutions in a instruction, research, and the administration and management of universities. At Charles U European Centre [ URL "https://ec.cuni.cz/ECEN-1.html"] is in charge of 4EU+. *========================================================================================= * International university organizations *========================================================================================= Charles University contributes to the activity of international organizations and universi result, it has valuable contacts and can jointly create a university educational and resea The most important alliances and organizations [ URL "https://cuni.cz/UKEN-53.html"] of wh University is a member are IAU [ URL "https://www.iau-aiu.net/"] , EUA [ URL "https://eua. we-are.html"] , UNICA [ URL "http://www.unica-network.eu/"] , Coimbra Group [ URL "https:/ group.eu/"] , Europaeum [ URL "https://europaeum.org/"] , CELSA [ URL "https://celsallianc [ URL "https://www.earma.org/"] , and others. *========================================================================================= * Strategic partnerships *========================================================================================= Charles University closely collaborates with several first-class universities around the w of multi-lateral and bi-lateral relations. This allows the university to concentrate its c effectively. The Centre for Strategic Partnerships [ URL "https://csp.cuni.cz/CSPEN-1.html Charles University to support these strategic relationships. *========================================================================================= * Mobility of academic, research, and administrative staff *========================================================================================= Charles University considers the work of employees abroad to be an integral part of their growth. They may work abroad as a part of ERASMUS+ [ URL "https://cuni.cz/UKEN-145.html"] fund [ URL "https://cuni.cz/UKEN-927.html"] , inter-university agreements [ URL "https://c UKEN-182.html"] or faculty agreements [ URL "https://cuni.cz/UKEN-929.html"] , and others. ****************************************************************************************** * Human Resource Policies ****************************************************************************************** *========================================================================================= * Staff Welcome Centre *========================================================================================= The Staff Welcome Centre [ URL "https://cuni.cz/UKEN-1147.html"] provides practical suppor employees from abroad and methodically supports the faculty staff in charge of this agenda *========================================================================================= * Basic principles of human resource policies *========================================================================================= The main principles of human resource policies are regulated by Rector’s directive no. 21/ "https://cuni.cz/UKEN-1006.html"] . It focuses on relationships between employees, educati professional growth, career development, balancing employees’ personal and professional li benefits for employees. The relationships between Charles University as the employer and e regulated in a collective agreement [ URL "https://cuni.cz/UKEN-1145.html"] . *========================================================================================= * Benefits for employees *========================================================================================= Benefits may differ for the individual faculties or units, so it would be advisable to con pages of the specific unit. Charles University employees receive a contribution to meals i vouchers [ URL "https://cuni.cz/UKEN-1266.html"] (based on partial deductions from wages) meals in canteens [ URL "https://kam.cuni.cz/KAMEN-70.html"] , five or eight weeks of holi "https://cuni.cz/UKEN-1264.html"] , up to five days for personal development [ URL "https: UKEN-1265.html"] per year, the possibility of working from home - home office [ URL "https UK-10450.html"] (under a contract), flexible working hours (for employees where this optio a Multisport card [ URL "https://cuni.cz/UKEN-1301.html"] , use of discounted sports facil University recreational facilities [ URL "https://cuni.cz/UKEN-1267.html"] , contributions fund, and other benefits and discounts [ URL "https://ukpoint.cuni.cz/IPSCEN-39.html"] . A of staff have eight weeks of holiday time and, in addition, are entitled under law to a sa months once every seven years, provided there are no serious circumstances relating to the educational tasks. More on benefits can be found here [ URL "https://cuni.cz/UKEN-1258.htm *========================================================================================= * Further education of employees *========================================================================================= The university offers further education of employees [ URL "https://cuni.cz/UKEN-1252.html psychological, managerial, language, and other competencies. The complete offer of univers educational programmes can be found on the Integrated Educational Portal [ URL "https://we webplayer/app?tenantId=e09276da-f934-4086-bf08-8816a20414a2&source=businessAppDiscovery&ap %252fproviders%252fMicrosoft.PowerApps%252fapps%252fa2edc8c3-0476-40a1-8e00-d985f19669ec"] may log on to this site via CAS [ URL "https://ldap1.cuni.cz/language/switch?lang=en"] usi on name CUnumber@cuni.cz. Instructions can be found here [ URL "https://cuni.cz/UKEN-1252- microsoft_office_365_sign_in.pdf"] . Some faculties offer their employees additional train courses or other forms of education they provide. *========================================================================================= * Salaries *========================================================================================= The salaries of Charles University employees are based on the Internal Salary Regulation o University [ URL "https://cuni.cz/UKEN-729.html"] . Employees are placed into wage categor to their job description as follows: Academic member of staff I-4, Researcher I-3, Lecture employees I-8. In extraordinary cases contractual wages may be arranged in extraordinary c *========================================================================================= * Competitive hiring procedures *========================================================================================= Academic members of staff, and in certain cases, also other employees are selected using a transparent hiring procedure based on an assessment of merits set out in the Competitive H Code [ URL "https://cuni.cz/UKEN-663.html"] . More details about the hiring process and th vacancies are published on Career at CU [ URL " https://cuni.cz/UKEN-1149.html"] website. *========================================================================================= * HR Excellence in Research – HR Award *========================================================================================= Based on the European Charter for Researchers and the Code of Conduct for the Recruitment [ URL "https://euraxess.ec.europa.eu/jobs/charter"] , research institutions throughout Eur the Human Resources Strategy for Researchers [ URL "https://euraxess.ec.europa.eu/jobs/cha Successful institutions receive from the European Commission “HR Excellence in Research", Award. Charles University received this prestigious award in February 2019, and its goal i improve working conditions and retain the certificate. *========================================================================================= * Meal services and accommodation for employees *========================================================================================= At certain units of the university, employees may take meals at a discounted rate in sever dispensaries, and cafeterias [ URL "https://kam.cuni.cz/KAMEN-72.html"] . Meals can be boo reservation system [ URL "https://kamweb.ruk.cuni.cz/webkredit/"] . In general, accommodation for CU students and employees (and also for their families) is m by the Charles University dormitory office [ URL "http://kam.cuni.cz/KAMEN-23.html"] . The accommodation depends on current available capacity. For more information, contacts and th of dormitories, please see this website [ URL "http://kam.cuni.cz/KAMEN-1.html"] , for a r contact accommodation(zavinac)kam.cuni.cz [ MAIL "accommodation(zavinac)kam.cuni.cz"] . Yo researchers up to 35 years may apply for a “starter flat”. *========================================================================================= * Counselling *========================================================================================= As a part of CU Point, employees may take advantage of the services of psychological, soci counselling or coaching [ URL "https://centrumcarolina.cuni.cz/CCENG-33.html"] . *========================================================================================= * Mandatory training *========================================================================================= When starting their job, employees are required to take health and safety at the workplace fire training, personal data protection training, and an employee medical check-up. These on a regular basis. *========================================================================================= * Additional employee obligations *========================================================================================= In addition, employees must announce to their employers any change of personal data and ke their working hours allocated by their employers. In the event of a disability, doctor’s v trip, request for time-off, or unpaid time-off, employees must contact the head of the wor department at the respective faculty or unit of Charles University. Smoking is prohibited *========================================================================================= * Purchasing goods and services *========================================================================================= If the employees of Charles University need to purchase any goods or services (e.g. for pe work or activities entrusted to them) using the university’s financial resources or funds university (subsidies, etc.), they are required to comply with the Rules for Public Procur at Charles University [ URL "https://cuni.cz/UKEN-1255.html"] . More information on public is available on the pages of the Public Procurement Office of the Rectorate of Charles Uni "https://cuni.cz/UKEN-599.html"] ****************************************************************************************** * Practical Information ****************************************************************************************** *========================================================================================= * Employee ID cards *========================================================================================= Employee ID cards [ URL "https://cuni.cz/UKEN-1279.html"] are issued free of charge (there for ITIC or ALIVE licences) by CU Point at five card service centres. The ID card can be u (e.g. lunches), entrance to certain buildings, for using university libraries, or discount partners. Employees must arrange for their ID cards immediately on their first day of work ID card, employees do not have access to their work e-mail or other internal electronic sy university or its units. *========================================================================================= * User accounts and passwords *========================================================================================= The Central Authentication Service (CAS) [ URL "https://ldap1.cuni.cz/language/switch?lang to verify the identity of users by way of a log-on name and password for Charles Universit System, to set passwords for Eduroam, and others. For more information on user accounts an visit the web pages of the Computer Science Centre. *========================================================================================= * WhoIS *========================================================================================= The WhoIS [ URL "https://is.cuni.cz/webapps/?lang=en"] system functions as the central reg persons who have a relationship to Charles University (employees, students, participants i learning programmes, members of university or faculty bodies, etc.). WhoIS can be used to employees, the organizational structure of Charles University, and at certain units, the e of working hours and pay slips. *========================================================================================= * Information resources *========================================================================================= Charles University does not have one central building for the university library. The libr are located at the individual faculties. The CU Central Catalogue [ URL "https://ckis.cuni F/1SVDMRVVI9HF317QB3HSGH2PH3VX6EGMG1YB3DSIR6EFCYQ5T3-42007?RN=750841001&pds_handle=GUEST&C is used to make general searches in the collections of all libraries. The recommended acce electronic databases is via the Electronic Resources Portal [ URL "https://ezdroje.cuni.cz lang=en"] . To perform an aggregate search of information resources, it is possible to use search service UKAŽ [ URL "https://eds.b.ebscohost.com/eds/search/basic?sid=32233deb-4ad0- a540-9fca1a552ce7%2540sessionmgr103&vid=1&lg=1"] . In order to use the electronic database rules must be followed, in particular, employees may not provide any full texts in the ele to persons outside Charles University. More information in the section Charles University *========================================================================================= * Microsoft Office *========================================================================================= Students and employees have the option of using Office 365 [ URL "https://www.office.com/? of charge, including the cloud service OneDrive, SharePoint and basic programs for up to f can log in using @cuni.cz; instructions can be found here [ URL "https://cuni.cz version1-microsoft_office_365_sign_in.pdf"] . *========================================================================================= * Wi-Fi *========================================================================================= The Wi-Fi network Eduroam [ URL "https://uvt.cuni.cz/UVTENG-20.html"] is available in most the university and can be used by the students and employees of Charles University and oth organizations (e.g. universities in the Czech Republic and abroad). *========================================================================================= * Electronic Records Management System *========================================================================================= The entire university, with the exception of the 1st Faculty of Medicine, uses the system Records Management System (ERMS CU), which is for document and mail registration. *========================================================================================= * Media and social networks *========================================================================================= Charles University issues the magazine Forum [ URL "https://iforum.cuni.cz/IFORUMENG-667.h iForum [ URL "https://iforum.cuni.cz/IFORUMENG-1.html"] as an electronic version. You can university on Facebook [ URL "https://www.facebook.com/UniverzitaKarlova/"] , Instagram [ www.instagram.com/unikarlova/"] , Twitter [ URL "https://twitter.com/CharlesUniPRG"] , Lin "https://www.linkedin.com/school/univerzita-karlova/"] , and YouTube [ URL "https://www.yo user/UniKarlova"] . Charles University communicates with media primarily through its spoke representatives of the External Relations Office [ URL "https://cuni.cz/UKEN-260.html"] . other units of the university have their own profiles on social networks, and some even pu magazines. *========================================================================================= * CU Point Newsletter *========================================================================================= Each month, with the exception of summer break, CU Point sends all employees and students newsletter containing planned events, university news, and updated employee benefits. *========================================================================================= * Visual style *========================================================================================= The Unified Visual Style of Charles University sets a binding standard for the use of univ faculty emblems and other principles of visual communication. *========================================================================================= * Charles University libraries *========================================================================================= The Central Library [ URL "https://library.cuni.cz/"] is not a traditional library but a c for library information services at Charles University. The standard library services are the libraries of the individual faculties and units [ URL "https://library.cuni.cz/librari the services of the libraries of Charles University, you need to have an employee ID card the Central Authentication Service (CAS). Based on the employee ID card and password for C may register at the libraries by filling in an electronic application [ URL "https://libra electronic-application-for-the-use-of-the-services-of-charles-university-libraries/"] . To electronic resources portal [ URL "https://ezdroje.cuni.cz/index.php?lang=en"] , you only password for CAS. *========================================================================================= * Promotional merchandise *========================================================================================= University promotional merchandise may be purchased in the e-shop [ URL "https://shop.cuni id_lang=2"] or at the physical shop at Celetná 14. Most of the faculties also have their o merchandise. *========================================================================================= * CU Point *========================================================================================= CU Point [ URL "https://cuni.cz/UKEN-7.html"] provides information, counselling, and socia employees, applicants, students, and graduates. CU Point includes the Staff Welcome Centre cuni.cz/UKEN-1147.html"] , the Carolina Centre [ URL "https://centrumcarolina.cuni.cz/CCEN the university shop [ URL "https://shop.cuni.cz/index.php?id_lang=2"] . *========================================================================================= * Karolinum Press *========================================================================================= The university has its own publishing house [ URL "https://karolinum.cz/en/"] that publish academic monographs, professional journals, and proceedings. Some of the faculties also ha publishing houses. *========================================================================================= * Dictionary *========================================================================================= The Czech-English dictionary [ URL "https://cuni.cz/UKEN-1150.html"] contains the principa in the university environment. In order to unify the English terminology at Charles Univer should use.