Traineeships are the second type of Erasmus+ student mobility. It is the priority of Charles University to enable its students to take part in traineeships at partner universities and their affiliated institutions such as laboratories, research centres, schools associated with the faculty, university hospitals, or other workplaces and departments associated with the receiving university.
The UK's priority is to provide practical placements for students who have an internship as part of their degree programme.
You can find an internship placement on your own, through your University contacts, or you can use the internship listings on this website:
https://erasmus-plus.ec.europa.eu
Please check with your faculty for the conditions of the selection process.
Students' experiences with Erasmus mobility abroad can be found on CHARLES ABROAD here: https://www.charlesabroad.cz/damo
ViaErasmus! is the new web interface for outgoing students going abroad under the Erasmus+ programme, which contains the most common questions and answers related to the whole administrative process: ViaErasmus!
According to the Erasmus programme Eligibility Rules, students are eligible for a traineeship period abroad if:
| A. |
they are enrolled in an accredited Bachelor’s, Master’s or PhD degree programme at Charles University; |
| B. |
they will remain enrolled as students of Charles University throughout their traineeship abroad; |
| C. |
can be attended by any student, starting from the 1st year students of Bachelor degree who apply for their traineeship in the selection procedures of February or later |
| D. |
a traineeship is included in their curriculum. |
Where to go
Member States of the European Union - Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland,Sweden
Program Countries outside the EU - Republic of North Macedonia, Serbia, Iceland, Liechtenstein, Norway, Turkey
For how long and how often
Traineeships can last from 2 - 12 months. The minimum length of two months equals to 60 days.
Trainees must complete at least 20 hours a week.
Students can take part in Erasmus+ traineeships abroad repeatedly, at each stage of their studies (being bachelor/masters/PhD degree students). Overall, the student can spend abroad a total of 12 months at each degree (or 24 when enrolled in 5-year-Masters programme), those twelve (or 24) months can be spent on a study stay (Student Mobility for Studies), a traineeship (Student Mobility for Traineeships), Short-term Mobility (5-30 days) or on a combination of these three.
Selection procedures and nomination of students
There is an administrative procedure in place for organizing traineeships abroad via the Erasmus+ programme, wchich has been simplified by the Charles University’s online system – the web app. Using this system, the Erasmus student can monitor the administrative procedure step-by-step, they can check the current status of the application, download relevant documents in pdf format, check the dates and the provided stipenship, etc. The Erasmus programme online system uses data from the University’s Student Information System (SIS) and the Erasmus bilateral agreement database.
The selection procedures for filling traineeships places are the responsibility of individual faculties (or their units - departments, institutes, institutes), which announce these selection procedures, ensuring equal access and transparent selection of students. The result of the selection procedure is a list of successful applicants in the form of a waiting list of students for each country. Students apply for the selection procedures according to the conditions set by the faculty selection committee. In case of unspent funds, additional selection procedures may be opened.
Nomination of students
* Students successful in the faculty selection procedures can be nominated for the Erasmus Traineeship placement.
* Students are nominated by the faculty coordinator with the authorization of the Dean
* Once nominated, students are entitled to receive financial support for their Erasmus period.
Applying through the online system
Each applicant may apply for up to three different destinations from the institutions offered within one selection period (winter/summer term) and the faculty of the UK in which he/she is enrolled.
When making the selection, the applicants should take into account their field of study.
Link here: https://is.cuni.cz/webapps
Students gain access to the system by using their personal number (the eight-figure number on their student identity card (ISIC) below the photo) and the password that goes with the card. If they have forgotten the password or it has expired, they can get a new one from the Charles University Central Authentication Service (CAS) at https://ldap.cuni.cz/index.php.
The online system for submitting applications for Erasmus+ Traineeships in the winter and summer semesters opens from February 08. The results of the selection procedures are announced by the Erasmus faculty coordinators and they are also entered into the online system by indicating whether students are nominated or not.
Learning Agreement for Traineeships
The Learning Agreement for a Traineeship abroad must correspond with the study plan of the student's area of study at Charles University. Traineeships can only be recognized if they have a recognizable equivalent within the student's degree programme at Charles University.
The traineeship may constitute a compulsory, compulsory-elective, or elective part of the students’ study plan. The specific details and content of the traineeship must be described in detail in the online web apps. By filling in this information the students complete their Learning Agreement for Traineeship, which constitutes an integral part of the application form. The student will then print this form from the online web app to have it approved by the guarantor of his field of study and signed by the Vice-Dean for Study Affairs. The application form is generated automatically in pdf format and after it has been filled out, it can be printed at any time from the online web app.
When applying for Erasmus traineeships, it is essential to check the requirements of the partner institution, as it may require of the student to fill in their own forms, especially regarding the accommodation, insurance, work schedule, orientation days or language courses etc.
Application Form
Partner institutions usually inform the students of their acceptance for the traineeship by sending them back their confirmed and approved application form. An “Acceptance Letter” received directly from the workplace of the traineeship is also a proof that the student have been admitted for the traineeship. These documents are usually sent directly to the student’s address. If they are sent to the faculty or the European Office at Charles University, the relevant coordinators will inform the student of the fact at once.
Please note that deadlines for filling out applications at partner institutions may differ from those at Charles University!
We would like to inform you about a new online language support (OLS) on the platform EU Academy.
This new version offers many interactive and interesting language activities that will help you to learn a new language or advance a language you already know. The EU Academy is designed to meet needs of all students. Creating an account and starting a language education takes only a few seconds! The introduction module will quickly show you how to create a new account, which will give you an access to the OLS and many other short courses at the EU Academy.
The first step is to create an account at: https://academy.europa.eu/courses/welcome-to-the-eu-academy, after receiving a confirmation email, follow the link bellow.
How to take the entrance exam?
1. Follow the second link
2. Click on ‚Resume‘. Scroll down and click on ‚Join community‘
3. Choose the preferred language group (English is at the bottom) and click on ‚Language assessment‘ to start the exam
4. Complete the exam
5. The EU Academy will immediately give you your results (wrong/correct answers). At the end it will show you the level of language.
6. After completing the exam you can continue in learning the language in ‚Dashboard‘
When a grant has been awarded to a student, it is transferred to his or her special bank account in Euros, which the student has previously activated for the purpose of paying funds to participants in the Erasmus programme. This account is opened only for the duration of the student’s participation in the programme.
The amount of financial support is stipulated in the financial documents. Students must fill in the account number in the online system as a condition for the Financial Agreement to be drawn up.
Activating the account
In order to activate the bank account students must present the following documents listed below:
a. Application Form to study at the receiving institution confirmed by the sending institution
b. Identity card
c. Student identity card or other document confirming identity (passport, ISIC card, etc.).
The EUR accout can be activated at any of the bank in Czech Republic.
Ways the bank account can be used:
1.Withdrawing funds using the debit card
2.Transferring funds to another account
3.Withdrawing funds in cash with no bank charge at certain branches
Scholarships for academic year 2023_2024
In order for the student to receive the financial support for his traineeship, he must hand in the Application Form (Learning Agreement) signed by the receiving institution as well as the Letter of Acceptance (Letter of Invitation). Following that step, the Dean´s resolution about the scholarship will be issued. The faculty coordinator is responsible for its proposing and signature.
The proper use of the grant that has been awarded and the conditions for paying it out are set out in the Financial Agreement, in accordance with the Eligibility Rules of the Erasmus programme. Students sign the Financial Agreement with Charles University via the European Office.
The Financial Agreement will be ready for the student to sign after the Dean´s resolution about the scholarship is issued, though no later than 15 days before the student’s planned departure for the placement.
The student’s Erasmus application must be properly completed online (including the number of the EUR account to receive the grant and the number of the student’s ID card or passport) before the Financial Agreement can be printed and prepared for signing. An email informing the student of how the Financial Agreement can be signed and collected will be sent to the address of the student given in the online system.
In order for the Financial Agreement to be signed and the grant paid out, the following documents must be submitted:
Dean Resolution about the scholarship signed by the Dean of the Faculty
Learning Agreement for Traineeships - confirmed by all 3 parties!
Students receive one original of the Participant Agreement, and also an Erasmus Nomination Letter in egnlgish for the officials (immigration police) abroad.
According to EU regulations students are obliged to register with the immigration police in the place where they are going to study within 30 days of their arrival.
EU citizens are entitled to health care in EU and EEA countries in accordance with the EEC Council Regulations 1408/71 and 574/72. However, in all EU countries patients may have to pay some of the costs themselves. For this reason it is students’ responsibility to make sure they have an insurance policy covering all medical expenses that is valid for the country they will study in. Since 1.6.2004 an amendment of the Regulations referred to above has been in force, establishing the European Health Insurance Card as the document entitling patients to medical care in EU and EEA countries.
Students travelling abroad for a placement must also obtain third party liability insurance valid for the receiving institution (the placement provider).
Erasmus placement periods can be extended without entitlement to additional financial support (“zero-grant students”). During the period of extension, students continue to have Erasmus status and are able to make use of all the advantages the Erasmus programme offers. The total length of the placement (including the extension) must not be more than 12 months and the placement must finish by the end of the academic year at the latest. The period of extension must follow on directly from the placement that was originally planned.
In order to extend their placement period, students should send their faculty coordinator confirmation that the receiving institution agrees with the extension (a Letter of Invitation for the period of extension), fill in a Training Plan for the period of extension in the online system, and send the form “Changes in the Record of the Placement Abroad” (Změny v protokolu o praktické stáži) in pdf format to the director of their degree programme for approval. After receiving both documents, the faculty coordinator will extend the placement in the online system.
If the student is to received additional financial support for the extension, the faculty coordinator will issue an addendum to the Decision of the Dean to Award a Grant. The Charles University European Office will send the student an Addendum to the Financial Agreement to be signed, which alters the length of the placement period abroad and the obligations after returning.
With accordance to the conditions stated in the Participant Agreement, the student is obliged to complete the final evaluation report and submit the following documents to the European Office:
Traineeship certificate
It serves to describe the content of the student’s traineeship and it also evaluates the student. It is issued and confirmed by the student’s supervisor/the head of the receiving institution/the provider of the traineeship.
Deadline for submitting the document: within 30 days of the date it was issued by the receiving institution.
Download it here: Traineeship Certificate.
Confirmation of Erasmus+ period
It is a document that confirms the total period of time spent on the abroad stay Confirmation of Erasmus Study Period. It is issued and signed by the receiving institutuion, it states the purpose and the total period of the stay. The form containing all the essential elements of this document can be found in the Participant Agreement in web apps.
Ways of delivering it:
- Bring the original copy to the European Office - 1st floor, door number 109
- Have the receiving institution send us a copy via mail to erasmus.incoming@ruk.cuni.cz
- Via email sent original copy of the document with electronic signature*
Deadline for submitting the document: within 30 days of the date it was issued by the receiving institution.
In the case that the Erasmus period stated in the Confirmation of Erasmus+ Period is shorter then the mobility dates stated in the Participant Agreement, the student is obligated to return a proportionate part of the stipendship awarded to him.
*Electronically signed original copy:
In general, if an electronic document is to be an original, it must contain a qualified electronic signature. See Act No. 297/2016 Coll., on trust services for electronic transactions. The document is usually in pdf form, which the electronic signature locks for further editing.
Final report:
It consists of two parts:
1/ EU Survey – it is filled out in whole-wide European database (i.e. the Beneficiary Module system of the European Commision), the student will receive a link via email stated in his online application, asking him to fill out his report in English. Deadline for submitting the report: within 1 month of receiving the link.
2/ Final report – it is to be filled out upon the student’s return at the page: https://www.charlesabroad.cz/
The European Office keeps a record of all the printed documents required after the end of the placement and the final reports. Students can check whether they have been received in the online system.
If the “Confirmation of placement period” document shows that the placement period has been terminated early, students are obliged to return the part of the grant that they have received but were not entitled to.
If the placement period abroad does not last for a whole number of months, the grant for the last month is allocated on the basis of the number of days of the last month spent abroad, whereby “month” does not mean a calendar month, such as March, but a period of time, such as 6 March to 6 April.
In cooperation with the EDUCA consortium (https://educaops.eu/en/stages-erasmus-for-students/) we offer traineeships for our students - future graduates. The candidates will be selected from students who are about to graduate.
The selected students need to submit a properly filled out application form before graduating. The faculties are in charge of the selection procedure. If the number of chosen from one faculty exceeds the number of available places, the rectorate will proceed to a second round of the selection procedure.
Students can also find a traineeship on their own via the university’s contacts, or they can secure it using the offer of the Educa consortium. It is obligatory that the traineeships arranged by students correspond with students' areas of study. The graduate traineeships are counted among the total time spent on other Erasmus stays for each degree. The maximum time spent on Erasmus stays is for each degree 12 months.
Latest Information from 11/2023
From November 07, 2023, the graduate traineeships can be funded for the maximum time of 4 months and 0 days, given the requirement that the student has fulfilled all of the conditions in order to go on Erasmus.
Mobilities in the non-EU countries will continue to be funded for the minimum period of 2 months and 0 days.
Possible prolongation will depend on the available budget at the given moment.
WHO
Every student – soon-to-be-graduate can apply for the graduate traineeship. In charge of the selection procedure are the faculties and their subdivisions (departments, institutes). They announce the start of selection procedures, ensure equal approach to all participants as well as a transparent selection of suitable candidates. The selection procedures end when a list of all selected students with their data is handed over to the European Office of the Rectorate of Charles University.
WHERE
The traineeship can take place in any country participating in the Erasmus+ programme except the Czech Republic and the country of the student's permanent residence.
WHEN
Any student who is about to graduate can apply for the traineeship. This applies to students of all degrees – students of bachelor, master and PhD. programs.
FOR HOW LONG
The duration of the traineeship can vary from 2 to 12 months (24 months for 5-year-long masters programs). By the minimum time of 2 months is meant 60 days. It is necessary to consider the overall time spent on all other Erasmus stays the students have carried out, because the time spent on graduate traineeships is added to that total time. Previously allocated funding and the number of applicants is also taken into account.
CONDITIONS OF GRADUATE TRAINEESHIPS
Traineeship must correspond with students' area of study
40 hours per week spent on traineeship
Traineeship can be carried out within 12 months from the date of graduating, including the time spent on the actual traineeship
The participant can no longer have the status of a student
If the student decides to continue their studies after graduating, they can apply for an Erasmus+ traineeship
After the selection procedures, the selected applicants must fill out an Application (Application for Gradutes) for the graduate traineeship program as well as a Learning Agreement for Traineeships (Educa LA Traineeship). The applicant does not register with the CU online system. The qualification conditions for graduates can be found here (conditions).
These documents need to be delivered to the Erasmus office at given faculty where they will confirm the application. After that, the applicant will send the confirmed application, his/her CV and motivation letter to the European office at Rectorate via email. This office will confirm the application and send it back to the student by email. The final step is to send the confirmed application to the EDUCA consortium heeding the instructions stated in the application.
ATTENTION!
The application must be sent to the EDUCA consortium before graduating, that is before the last part of the final degree exam. Learning Agreement for Traineeships can be sent to the consortium even after that date.
The Learning Agreement for Traineeships is filled out by the applicant in cooperation with their traineeship mentor from the receiving institution, as well as with the guarantor of the study programme at their faculty department. The guarantor certifies the application by signing it ("Responsible person in the Home University").
The EDUCA consortium subsequently confirms the nomination of the selected student and informs them about the following procedures:
- compulsory ERAPO insurance https://educaops.eu/en/insurance/, online language test, The Participant’s Agreement, and payment of the scholarship.
Contact in European Office/Rectorate CU: Mgr. Petra Šmídová
E-mail: petra.smidova@ruk.cuni.cz
Telefon: +420 224 491 676
The aim of Green Erasmus is to raise awareness of environmental issues and to implement projects in an environmentally sustainable way.
Acceptable means of transport to/from the host foreign institution are the following: train, bus, bike, or car share.
The first journey to the mobility location and the last journey back to the Czech Republic must be made by one of the above-mentioned means. Participants must keep evidence of such a journey (tickets).
The one-off contribution is EUR 50.
In the case of the “car share” option, it must be a carpool. In this sense, if someone drives you to the mobility location and returns without you (family, friends), is not considered a carpool. You must provide an original affidavit with the signatures of all the persons who shared the journey and proof that the journey actually took place (petrol receipt, toll receipts, etc.). All documents should be submitted at the Erasmus Office at the Rectorate of CU.
Addendum to contract form: Addendum
The form is to be filled in when the financial agreement is signed and the contribution is paid at the same time as the scholarship before the mobility. For this contribution is not possible to apply during or after the mobility.
After returning from the mobility, send copies of the tickets to Erasmus.outgoing@ruk.cuni.cz
In order to better meet the diverse training needs of doctoral students and to ensure equal opportunities, doctoral students can now also undertake short-term physical mobilities for a study stay or traineeship.
Duration of stay: 5–30 days
The scholarship is allocated according to the length of stay:
1–14 days 79 EUR/day
15–30 days 56 EUR/day
A scholarship can also be awarded for travel. This means for one day before the start of mobility and one day after the end of mobility.
This scholarship can be increased by a social scholarship of 100 Euros for stays of 1–14 days or 150 Euros for stays of 15–30 days.
Administrative procedure:
· In case of a study stay, please follow the rules for study stays in the given academic year.
· In the case of a traineeship, please follow the rules for traineeships in the academic year.
Documents upon return from the stay:
· Confirmation of Erasmus period – original or copy emailed directly to the Erasmus coordinator by the host institution
· 1 A4 page mobility evaluation report or Traineeship certificate
· 2 final reports: EU Survey (automatically generated email from the European Commission), Charles Abroad – www.charlesabroad.cz
In accordance with the objectives of the Erasmus+ programme, Charles University strives to provide an experience from abroad in the form of a study stay or a practical internship to as wide a range of students as possible. For this reason, in addition to the support in the form of scholarships, it also provides additional financial support to students with disabilities and students from socio-economically disadvantaged backgrounds.
- Students with economic disadvantages, or with underage children
- Students with physical, mental, or health disadvantages
An Addendum to the Participant Agreement for the additional scholarship is always signed along with the Participant Agreement itself before the start of the mobility.
Below, you can find information on the possibilities how to increase your Erasmus+ financial support in order to help you manage your stay abroad more easily.
Students with economic disadvantages, or with underage children
In order to be eligible for additional financial support due to your socio-economical disadvantages, you must be a student on a study stay or on a practical internship abroad and:
- be entitled to the state social benefit; or
- be entitled to the child benefit; or
- be the recipient of the Charles University scholarship in social need; or
- be taking care alone for an underage child.
To be awarded the additional financial support, it is conditional that the total family income does not exceed the product of the family subsistence income with the coefficient of 3.4, and that the applicant has not reached the age of 26.
The definition of an eligible person who can apply is as stated in the Act on Higher Education. The reference period is the previous calendar year.
A student who does not receive child benefits from the Czech Republic may also apply for an increase of the additional financial support scholarship if he can prove being the recipient of similar benefits under similar conditions in his country of origin.
The increase of the scholarship has been set at 250 EUR per month (i.e. 30 days of the stay abroad) by the decision of the National Agency (Dům zahraniční spolupráce Ministerstva školství, mládeže a tělovýchovy České republiky – the Czech National Agency for International Education and Research of the Ministry of Education, Youth and Sports of the Czech Republic). The amount of the increased scholarship will be paid to the student after signing the Erasmus+ Participant Agreement or the Addendum to this Agreement.
If you are interested in this scholarship, please contact Pavel Knap at the email address: pavel.knap@ruk.cuni.cz
Students with physical, mental, or medical disadvantages
The Erasmus+ additional financial support scholarship is designed to help students cover the increased expenses abroad resulting from their medical needs.
If awarded this scholarship, it must be accounted for upon the student’s return from the Erasmus+ stay abroad! Invoices must be submitted indicating the actual costs incurred, the name and address of the entity that issued the invoice, the price, currency, and the date of the invoice.
If you are interested in this scholarship, please contact Pavel Knap at the email address: pavel.knap@ruk.cuni.cz
The application must be accompanied by:
- a medical report;
- a copy of the disabled person's ID card (the “ZTP card”, if the student has one);
- Erasmus+ documents: signed Learning Agreement for studies/traineeship
- a letter of acceptance from the host institution confirming the acceptance of the student for the study stay/practical internship and confirming that the institution is aware of the student’s medical condition.
The international mobility is intended for students going to countries where it is not possible to go using the traditional Erasmus. For more information about the selection procedure, please contact your faculty coordinator.
Who: Any student who is enrolled in an accredited bachelor's, master's or doctoral degree programme and will be duly enrolled for studies at Charles University for the entire period of the stay abroad may participate.
When: The stay is open to any student from the 2nd year of bachelor studies.
For how long: Stays can last from 2 to 12 months. The minimum length of stay of 2 months is considered to be 60 days.
How often: Within the Erasmus+ programme, students can participate in a stay abroad repeatedly at each level of their higher education studies (bachelor’s, master’s, doctoral). The total allowed for each level of studies is 12 months (or 24 months for 5-year Master’s programmes), and these 12 (or 24) months may consist of a study stay (Student Mobility for Studies), a traineeship (Student Mobility for Traineeship) and/or a combination of these activities.
ViaErasmus! is the new web interface for outgoing students going abroad under the Erasmus+ programme. More information here: ViaErasmus!
Charles University
Ovocný trh 5
Prague 1
116 36
Czech Republic
CU Point - Centre for Information, Counselling and Social Services
E-mail:
Phone: +420 224 491 850
Erasmus+ info:
E-mail:
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